Data Privacy Statement

Overview

Strato is committed to ensuring the highest level of security and compliance for its users. As part of this commitment, a new pop-up feature called the Data Privacy Statement has been introduced in this release. The Data Privacy Statement serves as a clear overview of the organization's privacy and security practices. It provides users with important information about how their data is collected, stored, and protected within the Strato system. This feature aims to enhance and promote transparency by enabling users to make informed decisions regarding their data and privacy.

Functionality

When users log in to the Strato system for the first time, they will be presented with a pop-up notification containing the Data Privacy Statement. Through this pop-up feature, users can:

Click ‘I Agree’ once they have read the privacy statement and accept its indicated terms on data and privacy.
Click ‘Decline’ if they do not wish to proceed, which will prompt the system to automatically log out the user.

Administrators have the ability to perform the following actions from the Admin Tool:

Enable the display of the Privacy Statement via the ‘Show Privacy Statement’ toggle buttons
Review and modify the statement via the 'View' and 'Edit' buttons

Integrated Feature/s

Admin Tool Parameter

To support the newly added Data Privacy Statement feature, Strato has integrated an Admin Tool Parameter within the system's parameter settings. This addition allows administrators to configure and customize the privacy statement pop-up for their users. Administrators can now easily implement the pop-up feature, make modifications as needed, and tailor the Data Privacy Statement to align with their company's specific requirements.

Configurations

For admins: Follow these steps if you are drafting your organization’s Data Privacy Statement from scratch.

1. From the Strato Admin Tool, locate the Privacy Statement section and activate it through the toggle button.

Note: At least one of the Privacy Statement display options must be selected to proceed with the next steps.

2. Once you've activated your preferred Privacy Statement display options, click “Create Privacy Statement.”

3. A blank pop-up text box where you can draft your Data Privacy Statement would then appear. Formatting changes can be done through the different buttons from the editing toolbar.

4. Click the 'Save' button at the bottom right corner of the pop-up window and confirm the action via the next pop-up window to save all the changes made.

Note: The 'Save' button will only be clickable once changes are made in the Statement.

5. You will then be notified that the changes have been made and saved successfully, and your organization’s Data Privacy Statement will be accessible.

Note: A timestamp that indicates the date and time when the last changes in your Privacy Statement have been made is displayed at the lower left corner of the Privacy Statement Content Editor pop-up window.

Editing an existing Data Privacy Statement: When applying amendments to your organization’s existing Data Privacy Statement, follow the same steps on how to access the privacy statement, then, click ‘Edit’ once opened. The same method when saving the changes made should apply.